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St Margaret Clitherow Catholic Primary School

Admissions Criteria


The Governors intend to admit 60 pupils into the Reception class in September 2018. Children with a Statement of Special Educational Needs or Education and Health Care Plan1 naming the school will be admitted before the application of the oversubscription criteria, so that the number of places available to others may be fewer than 60. Evidence of residence may be required.

Oversubscription Criteria

Where the number of applications exceeds 60, the Governors will offer places using the following criteria in the order stated:-

Category 1: Looked after2 Catholic children or looked after children in the care of Catholic families and previously looked after Catholic children who have been adopted or who have become the subject of a residence or guardianship order.

Category 2: Baptised Catholic3 children.

Category 3: Other looked after children and other previously looked after children who have been adopted or who have become the subject of a residence or guardianship order.

Category 4: Children of members of staff where the member of staff has been employed full or part-time on a permanent contract at the school for two or more years at the time at which the application for admission to the school is made, and/or the member of staff is recruited to fill a vacant post for which there is a demonstrable skill shortage.

Category 5: Baptised Children of families who are members of the Eastern Orthodox Churches.

Category 6: Baptised or Dedicated Children of families who are members of other Christian denominations4 5.

Category 7: Children who are members of other faiths.

Category 8: Any other children.

Evidence for inclusion in each category will be required, as set out below and in the school’s Supplementary Information Form.

The following order of priorities will be applied when applications within any of the above categories exceed the places available and it is necessary to decide between applications in that category:

  1. For Categories 2, 5, 6 and 7, commitment5 to the relevant faith, as demonstrated by the frequency and duration of the family's current attendance at Sunday Mass, for Category 2, (or for Categories 5, 6 and 7, at an equivalent form of worship for the relevant faith), including evidence of Baptism or Dedication. This evidence must be provided by completion of the Supplementary Information Form by the child’s parents/carers, endorsed:

(i) in the case of applicants in Category 2, by a priest at the Catholic church(es) where the family normally worship(s) and, if the family has moved during the duration of attendance stated on the Supplementary Information Form, by a priest at their previous church(es);

(ii) in the case of applicants in Categories 5, 6 and 7, by a priest, minister or religious leader of the place(s) where the family normally worships or previously worshipped, as in paragraph (i) above.

Applications will be ranked according to the level of commitment6 - that they are observant members of their faith and they worship publicly with their faith community on a regular basis, according to the norms and customs of that faith as confirmed by the priest, minister or religious leader on the Supplementary Information Form.


  1. A brother or sister7 on the school roll at the time of admission.


  1. Children with medical, health, social and special access reasons in accordance with the school’s legal obligations, in particular those under the Equality Act 2010. Equally this priority will be given to those children whose parents’/guardians’ physical or mental health or social needs means that they have a demonstrable and significant need to attend our school. Such claims will need to be supported by written evidence from a suitably qualified medical or other practitioner who can demonstrate a special connection between these needs and the school.


  1. Nearness of children's homes to school - we use the distance between the child’s permanent home address and the school, measured in a straight line using the National Land and Property Gazetteer (NLPG) address point data. Distances are measured from a point defined as within the child’s home to a point defined as within the school as specified by NLPG. The same address point on the school site is used for everybody. Evidence of residence may be required. Where the last remaining place is to be allocated and two or more children are deemed to live at the same distance from the school the place will be decided by the drawing of lots.


1.Pupils with a Statement of Special Educational Needs or Education, Health and Care (EHC) Plan The admission of pupils with a Statement of Special Educational Needs or with an EHC Plan is dealt with by a completely separate procedure. The procedure is integral to the making and maintaining of statements and EHC plans by the pupil’s home local authority. Details of this separate procedure are set out in the SEND code of practice. Pupils with a statement or EHC plan naming the school will be admitted without reference to the above criteria.

2Looked after children’ are those: (a) in the care of a local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (see the definition in Section 22(1) of the Children Act 1989) at the time of making an application to the school.

3Catholic’ includes children of members of the Ordinariate and the Latin and Oriental Rite Churches that are in union with Rome – as defined by the Education Commission for the Catholic Diocese of Southwark’s Guidance on School Admissions (

4Other Christian denominations’ refers to denominations that are full members of Churches Together in England.

5 ‘Members’ are defined as individuals who are baptised or dedicated as relevant to their denomination.

6 To facilitate determination of ‘Commitment’ a points system will be used; applicants will be ranked from highest-lowest number of points allocated as follows:


Attendance at Sunday Mass/Relevant Form of Worship

3 years or more

1 year or more


10 points

5 points


6 points

3 points


2 points

1 point


1 point

0.5 point


7 A ‘brother or sister’ means children who live as brother and sister at the same address, including natural brothers or sisters, adopted siblings, step-siblings and foster-siblings. It would not include other relatives (eg cousins).

8 Home’ refers to the permanent home address at which the child lives for the majority of his/her time.


Admissions procedure

In addition to the Reception Common Application Form (RCAF) or online application submitted to the Local Authority, the school’s own Supplementary Information Form (available from the school and the school’s website) must be completed and sent to the Headteacher at the school not later than the closing date published by the Local Authority. With the exception of applicants in Categories 1 and 3, if the Supplementary Information Form is not received, the governing body of the school will only be able to consider the application after all applicants who have completed a Supplementary Information Form. Offers of places will be sent to parents by the Local Authority on the common offer date as notified.


Admission of children below compulsory school age

The Governors provide for the admission of all children in the September following their fourth birthday. Parents can request that the date their child is admitted to the school is deferred until later in the school year or until the child reaches compulsory school age; parents may also request that their child attends part-time (3 full days per week) until the child reaches compulsory school age.


Requests for admission out of the normal age group – ‘summer born children’

Parents of ‘summer born’ children (ie. whose fourth birthdays fall between 1 April and 31 August), may request not only that their admission is deferred until the following September, but also that their child is then admitted into Reception, not into the child’s normal Year 1 age group. In deciding whether to agree to any such request, the school will consider the child’s best interests and will follow the provisions of the School Admissions Code and any Department for Education guidance; it will take into account the parents’ views and any supporting evidence provided, but it is for the school to decide in light of its knowledge and experience of the education of very young children whether to accept or decline the request. Parents of a summer born child who wish to defer the start of school until the child reaches compulsory school age and to request admission to Reception instead of to Year 1 should apply at the usual time BUT should include with the Supplementary Information Form a written request for admission out of the normal age group, explaining why it would be in the child’s interests to be admitted to Reception rather than Year 1 and including copies of any relevant and appropriate professional evidence (eg from a Speech and Language Therapist). The school will consider the request as soon as possible and will inform the parents of its decision before primary national offer day. If their request is agreed, their application for the normal age group may be withdrawn before a place is offered. If their request is refused, the parents must decide whether to accept the offer of a place for the normal age group, or to refuse it and make an in-year application for admission to Year 1 for the September following the child’s fifth birthday. Where a parent’s request is agreed, they must make a new application as part of the main admissions round the following year. The application will be treated in the same way as usual applications and will be subject to the Oversubscription Criteria for that year ie a place in the following year cannot be guaranteed.


Late Applications

If there are any available places, a late application will be considered using the above criteria. If all places have already been filled, parents will be offered the opportunity of placing their child’s name on the waiting list. This does not prevent parents from exercising their right to appeal against the decision not to offer a place.


Please see our FAQ's for further details.  

We welcome applications for our Reception class. The closing date is 15 January 2019 for a September start. Please contact Kim Shaw at the school office for viewing 01732 358000